Privacy Policy

Last Update: 7 October, 2026

1. Introduction and Data Controller

This Privacy Policy explains how N. von Wolf® (“N. von Wolf”, “we”, “our” or “us”) collects, uses, stores and discloses personal information when you visit this website or use related online services that link to this Privacy Policy (collectively, the “Service”).

N. von Wolf® is a registered trademark.
 

For the purposes of this Privacy Policy, “personal information” or “personal data” means information that identifies, relates to, describes, or could reasonably be linked to an identifiable individual. It does not include information that has been aggregated or anonymised so that an individual can no longer reasonably be identified.

This website primarily provides information about N. von Wolf, published and forthcoming books, author news, media materials - including videos, audio and character design, reader activities, newsletters, Advance Reader Copy (“ARC”) programmes and related content.

The Service does not currently operate an online shop, process purchases directly, or collect payment card information. Where links to booksellers or other retailers are provided, any purchase takes place directly with that third party and is subject to that party’s own terms and privacy practices.

This Privacy Policy applies to information processed through the Service. It does not govern independent third-party websites, platforms, retailers or services that may be linked from this website.

2. Information We Collect

We collect personal information in several ways.

Information You Provide Directly

You may choose to provide personal information when you:

• subscribe to a newsletter or mailing list;

• contact us by email or through a contact form;

• enter a giveaway, competition or reader promotion;

• apply for or participate in an ARC programme;

• submit an ARC review link;

• respond to surveys, questionnaires or reader forms;

• submit feedback or comments;

• participate in author-related events or reader activities; or

• otherwise communicate with us.

Depending on the activity, the information you provide may include:

• your name or chosen display name;

• your email address;

• your mailing address where necessary for delivery of a physical giveaway or prize;

• social media profile or review links you voluntarily provide;

• information relevant to an ARC application or reader programme; and

• any other information you choose to include in a message, submission or form.

• ​

Please do not provide sensitive personal information or other information that has not been requested.

​

Information Collected Automatically

When you visit the Service, certain technical information may be collected automatically from your browser or device, including:

• IP address;

• browser type;

• device type;

• operating system;

• pages viewed;

• time spent on the website;

• referring and exit pages;

• approximate geographical location derived from your IP address; and

• general website interaction and performance information.

This information may be collected through cookies, server logs and similar technologies.

​

Information from Other Sources

We may receive limited information from third-party services used to operate or support the website, including:

• Wix.com Ltd. and related Wix services;

• newsletter and email service providers;

• form providers;

• giveaway or reader-promotion platforms;

• analytics providers; and

• social media platforms when you choose to interact with N. von Wolf through those platforms.

• ​

Where you interact with N. von Wolf through a third-party social media service, that service separately processes your information under its own privacy policy.

We may receive information that you deliberately make available to us through such interactions, including your profile name, message, comment or other information you choose to provide.

3. Cookies and Similar Technologies

The Service may use cookies and similar technologies to operate correctly, maintain security, remember preferences and understand general website use.

Some cookies are strictly necessary for the operation and security of the website and cannot reasonably be disabled through the website.

Other cookies, including certain analytics, functional or similar non-essential cookies, may require your consent.

Where required by applicable law, non-essential cookies will be used only after you have provided consent through the website’s cookie banner or cookie-preference tool.

You may use the cookie-preference tool to accept, reject or change your choices regarding non-essential cookies.

You may also control cookies through your browser settings. Disabling certain cookies may affect the functionality or appearance of parts of the Service.

Where processing is based on your consent, you may withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.

4. How We Use Personal Information

We may use personal information to:

• operate, maintain and secure the Service;

• respond to messages, enquiries or requests;

• send newsletters, author updates or other communications you have requested;

• administer ARC programmes and reader activities;

• administer giveaways, competitions and prize delivery;

• receive and process review links or reader feedback;

• manage subscriptions and communication preferences;

• understand general website use and performance;

• detect, prevent or investigate misuse, fraud or security incidents;

• protect our legal rights and intellectual property;

• maintain appropriate administrative records;

• establish, exercise or defend legal claims; and

• comply with applicable legal or regulatory obligations.

We may use aggregated or anonymised information for statistical, analytical or other lawful purposes where that information no longer identifies an individual.

5. Legal Bases for Processing

Where the GDPR applies, we process personal information only where we have a lawful basis to do so.

Depending on the particular activity, that basis may include:

Consent

We may rely on your consent when:

• you subscribe to a newsletter or marketing communication;

• you consent to non-essential cookies;

• you voluntarily participate in certain reader activities; or

• we specifically ask for your permission to process information for a particular purpose.

You may withdraw your consent at any time.

Performance of an Agreement or Steps Taken at Your Request

We may process information where necessary to administer an activity you have chosen to participate in, such as a giveaway, ARC programme or similar reader arrangement.

Legitimate Interests

We may process information where reasonably necessary for our legitimate interests, provided those interests are not overridden by your rights and freedoms.

These interests may include:

• operating and improving the website;

• responding to enquiries;

• administering author and reader activities;

• maintaining website and information security;

• preventing fraud, spam or abuse;

• maintaining appropriate business and communication records; and

• protecting our legal rights, copyright and intellectual property.

Legal Obligations

We may process or retain information where necessary to comply with applicable law, regulatory requirements, court orders or other binding legal obligations.

6. How We Disclose Personal Information

We do not sell your personal information.

We may disclose personal information only where reasonably necessary in the following circumstances.

Service Providers

We may provide limited information to third-party service providers that assist with operating the Service.

These may include providers of:

• website hosting and infrastructure;

• website forms;

• email and newsletter distribution;

• analytics;

• security;

• cloud storage; and

• giveaway or reader-management services.

The website is hosted and operated using services provided by Wix.com Ltd. Wix may process certain website visitor information on our behalf as part of providing its website infrastructure and associated services.

Service providers are permitted to process information only as appropriate to provide their services or as otherwise permitted by applicable law.

Legal Requirements and Protection of Rights

We may disclose information if reasonably necessary to:

• comply with applicable law or a binding legal request;

• respond to a court order or regulatory authority;

• investigate suspected fraud, abuse or unlawful activity;

• protect the safety or rights of individuals;

• protect the Service; or

• establish, exercise or defend legal rights or claims.

With Your Consent

We may disclose information where you have specifically asked us to do so or have otherwise consented to the disclosure.

Aggregated or Anonymised Information

We may share information that has been aggregated or anonymised so that it no longer reasonably identifies an individual.

7. Third-Party Websites, Booksellers and Social Media

The Service contains links to third-party websites and services, including booksellers, retailers, social media platforms, review platforms, media sites and other external services.

These third parties operate independently from N. von Wolf.

When you follow a link to another website, purchase a book through an external retailer, follow N. von Wolf on a social media platform, or otherwise interact with a third party, that organisation may collect and process information independently under its own privacy policy and terms.

N. von Wolf is not responsible for the privacy practices, security, availability, content or data-processing activities of independent third-party websites or platforms.

We recommend reviewing the relevant privacy policy before providing personal information to a third party.

8. Email Communications and Newsletters

If you subscribe to an N. von Wolf newsletter or mailing list, we may use the email address you provide to send the communications you requested.

You may unsubscribe at any time by using the unsubscribe link contained in an email or by contacting us.

After you unsubscribe, limited information may be retained where necessary to maintain a suppression record so that your request not to receive further marketing communications can be respected.

Unsubscribing from marketing communications does not prevent us from responding to a direct enquiry or sending a communication that is otherwise necessary in connection with an activity you have specifically requested.

9. Your Data Protection Rights

Where the GDPR applies, you may have the following rights in relation to your personal information:

• Right of access — to request confirmation as to whether personal information about you is being processed and to obtain access to that information;

• Right to rectification — to request correction of inaccurate or incomplete personal information;

• Right to erasure — to request deletion of personal information in circumstances where applicable law provides this right;

• Right to restriction of processing — to request that certain processing be restricted;

• Right to data portability — to receive certain personal information in a structured, commonly used and machine-readable format where the legal requirements for this right are met;

• Right to object — to object to certain processing carried out on the basis of legitimate interests or for direct marketing;

• Right to withdraw consent — where processing is based on consent, you may withdraw that consent at any time; and

• Right to lodge a complaint — to make a complaint to the appropriate data protection supervisory authority.

These rights are not absolute and their application may depend on the circumstances, the nature of the information and the lawful basis on which it is processed.

We may need to request information reasonably necessary to verify your identity before responding to a data-protection request.

We will not require more information than reasonably necessary for verification.

10. Children’s Privacy

The Service is intended for adults and is not directed to children under the age of 18.

We do not knowingly request or intentionally collect personal information from anyone under the age of 18 through the Service.

If you believe that a person under 18 has provided personal information through the Service, please contact us so the circumstances can be reviewed and the information deleted where appropriate.

11. Data Security

We use reasonable administrative, organisational and technical measures designed to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

However, no method of electronic transmission, internet communication or data storage is completely secure.

Accordingly, while reasonable measures are taken to protect personal information, absolute security cannot be guaranteed.

12. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected and as required or permitted by applicable law.

Retention periods may vary depending on the type of information and why it was collected.

In general:

• newsletter subscription information may be retained until you unsubscribe or withdraw consent, after which limited suppression information may be retained where necessary to honour your request;

• contact-form and general correspondence may be retained for a reasonable period after the enquiry has concluded where needed for administration, continuity or the protection of legal rights;

• giveaway mailing information is retained only for the period reasonably necessary to administer the giveaway, deliver the prize and resolve related issues;

• ARC and reader-programme information may be retained for the duration of the relevant programme and for a reasonable administrative period afterwards, or for longer where you have agreed to participate in future reader activities;

• technical and security information may be retained for periods reasonably necessary to maintain security and investigate misuse; and

• information may be retained for longer where required by law or where reasonably necessary to establish, exercise or defend legal claims.

When information is no longer reasonably required, it may be deleted, anonymised or otherwise securely disposed of.

13. International Data Transfers

Some of the service providers used to operate this website may process personal information outside the European Economic Area (“EEA”).

This may include website infrastructure, hosting, communications or other technical services.

Where personal information is transferred outside the EEA to a jurisdiction that has not been recognised as providing an adequate level of data protection, appropriate safeguards will be used where required by applicable law.

Such safeguards may include European Commission-approved Standard Contractual Clauses or another legally recognised transfer mechanism.

Wix.com Ltd., which provides the website platform and infrastructure used by this Service, may process information through its international infrastructure and service providers.

The protections applicable to such processing depend on the location and circumstances of the transfer.

14. Intellectual Property, Copyright and Trademark

N. von Wolf® is a registered trademark.

Unless expressly stated otherwise, all original content made available through this website, including but not limited to:

• the N. von Wolf® name and branding;

• logos and brand elements;

• text and written content;

• photographs and images;

• graphics and illustrations;

• book artwork and promotional artwork;

• book covers;

• banners and advertisements;

• video content;

• audio content;

• downloadable materials;

• website graphics;

• promotional materials;

• designs; and

• other original creative or branded materials

is protected by applicable copyright, trademark and other intellectual property laws.

Certain materials displayed on the website may also be licensed from third parties. Display of such material on this website does not grant visitors any licence or right to copy, reproduce or reuse it.

Except for the limited media-use permission described below, no logo, image, photograph, graphic, artwork, book cover, video, audio recording, written content, branding element or other material from this website may be copied, downloaded for republication, reproduced, republished, modified, distributed, displayed, transmitted, incorporated into another work, used commercially, used promotionally, or otherwise used without prior written permission from N. von Wolf.

No licence or other intellectual-property right is granted merely because content is publicly accessible through this website.

Permitted Media Materials

An exception applies only to:

1. materials specifically made available within the official N. von Wolf Media Kit; and

2. the designated author photograph displayed on the About page.

These materials may be used without requesting separate written permission where the use is genuinely connected with legitimate:

• press or media coverage;

• interviews;

• editorial articles;

• book reviews;

• author features;

• bookseller or library listings;

• literary events;

• podcast or broadcast appearances; or

• other bona fide promotional coverage concerning N. von Wolf or her published works.

Permitted media materials must not be:

• materially altered beyond reasonable cropping, sizing or formatting;

• edited in a way that misrepresents N. von Wolf;

• used in a false, defamatory, deceptive or misleading context;

• sold or licensed as standalone material;

• incorporated into merchandise or products;

• used to create derivative branding;

• used in a manner suggesting sponsorship, partnership, approval or endorsement where none exists; or

• used for an unrelated commercial purpose.

Where a logo or other brand asset is included in the official Media Kit specifically for press or media use, it may be used only for the legitimate purposes described above.

The permission granted for Media Kit materials and the designated author photograph does not transfer ownership, assign copyright, or grant any broader licence to the N. von Wolf® trademark or other intellectual property.

All rights not expressly granted are reserved.

For any use outside the permissions specifically stated above, prior written permission is required.

15. Unauthorised Use of Website Content

Unauthorised copying, republication, distribution, reproduction or commercial use of protected material may result in requests for removal, copyright or trademark infringement notices, platform or hosting-provider complaints, search-engine removal requests, or other appropriate legal action.

Nothing in this Privacy Policy limits any rights or remedies available under applicable copyright, trademark, intellectual property or other law.

16. Authorised Distribution of Books and Digital Editions

At present, N. von Wolf® distributes her books exclusively through Amazon and Amazon-authorised distribution channels.

No other website, digital-download platform, ebook repository, file-sharing service, distributor, or third-party service is authorised by N. von Wolf® to reproduce, host, upload, distribute, supply, or make downloadable copies of her books unless that availability results from Amazon's authorised or extended distribution network.

Accordingly, the presence of an N. von Wolf® ebook, PDF, EPUB, MOBI file, audiobook file, or other downloadable edition on a website outside Amazon does not indicate that the website has been authorised by N. von Wolf®, unless expressly stated otherwise by N. von Wolf®.

Physical books may appear for sale through third-party retailers or booksellers where those copies have been lawfully supplied through Amazon, Amazon's extended distribution channels, or otherwise lawfully acquired for resale. The appearance of a physical book on such a retailer's website does not necessarily mean that N. von Wolf® has entered into a direct distribution, licensing, endorsement, partnership, or affiliate agreement with that retailer.

No third party is authorised to:

• upload or host digital copies of N. von Wolf® books for download;

• reproduce or convert an N. von Wolf® book into another digital format for distribution;

• distribute electronic copies obtained from Amazon or another lawful purchaser;

• make copies available through subscription, file-sharing, “free ebook”, download, torrent, library-style download, or similar services without express written authorisation;

• remove or alter copyright, trademark, author, publisher, or rights-management information; or

• represent itself as an authorised distributor, publisher, partner, or representative of N. von Wolf® without prior written permission.

Any unauthorised digital distribution, reproduction, hosting, uploading, or making available of N. von Wolf® works may constitute copyright infringement and may result in takedown requests, DMCA notices, hosting-provider complaints, search-engine removal requests, payment-provider complaints, or other appropriate enforcement action.

Any future authorised distributor, retailer, publisher, subscription platform, or digital service outside the Amazon distribution network will be authorised only through an express agreement or written confirmation from N. von Wolf®.

Nothing in this section is intended to restrict the lawful resale of legitimately acquired physical copies where such resale is permitted under applicable law.

17. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to:

• the Service;

• our privacy practices;

• technologies or service providers used by the website;

• legal or regulatory obligations; or

• other operational requirements.

When the Privacy Policy is updated, the revised version will be published on this page and the “Last Updated” date at the top will be changed accordingly.

Where required by law, additional notice or consent will be obtained before materially different processing begins.

18. Contact

If you have questions about this Privacy Policy, wish to exercise an applicable privacy right, wish to report an unauthorised use of protected content, or wish to request permission to use N. von Wolf® intellectual property, please contact:

N. von Wolf® via Contact Form.

​